This webinar is being recorded
and a summary.
>> Good afternoon and welcome.
Calling to order EMS district
two Board Meeting Monday, March
9th, 2026. We'll start with the
roll call.
>> Over. Hauser. Over. Hauser.
Present Belkot. Present.
Thornberry.
>> You're on mute.
>> Dean, can you try star six
to unmute yourself? I'm going
to request an unmute.
>> Well, this is a private
citizen, Kimberly Gavenn. Elbon.
>> Okay.
>> You're not expecting me.
>> Thank you, thank you. She's
not on yet.
>> There'll be public comment
later in the agenda.
>> Yeah. Okay. I'll keep
watching for him.
>> And I don't see Myrna online
yet. Chair. You're here, so we
have three.
>> All right. There's a quorum.
So we'll move forward. Our
first action item is approval
of the minutes. March 9th 2026.
Is there a motion or are there
any corrections.
>> Move to approve the minutes
from March 9th.
>> Thank you. Second moved and
seconded. All in favor, say aye.
I motion carries. Okay. Update
and discussion items. Board
composition change. And Deanne
I see you're coming right up.
So you'll give us an overview
next steps and EMS interlocal
cooperation agreement amendment.
So we're all ears.
>> Thank you. Diane Cortes
contract administrator. As you
know, the board composition
changed as of January 12th,
2026. That's when the board
approved to add two additional
board members. With that change,
there was an unknown unintended
consequence, not necessarily a
bad thing, but because the
county council is no longer the
majority, it changes how the
financial statements are done
and that's how they're prepared.
So the Clark County Auditor's
Office reached out and just
said, now the board is going to
have to arrange to have those
statements done on their own.
And then also we'll need to pay
for some county services that
are being provided currently
with legal contract
administration. We do some
payments through our workday
system, things like that. So I
have reached out to them and I
asked what those costs would be,
and I have not heard back as
far as the financial statement
preparation, we have a few
different options and this only
affects 2026. So it doesn't
affect 2025. They're still
preparing them the same way
they have previously. So
there's a few options as far as
preparation. The internal
auditors do that or excuse me,
our auditors office do that for
other agencies for a fee. Or we
can go through an outside,
outside CPA firm to prepare
those. So as I'm collecting
more information, I'll bring
that back to the board for the
board's decision.
>> Okay. Are there any
questions from councilors? And
what I think would be good is
to understand all of our
expenses for the year, because
there's the audit and now
there's the budget preparation
information that will be paying
for. And I know we have a
balance. I'm not offhand sure
what that balance is, but it'd
be good to have some sort of
statement because our next
meeting will be July, correct?
>> In July. Yes.
>> So we could take a look at
it then.
>> And part of also this change
now with the county council not
having majority, we'd also like
to bring. Currently, the
county's budget process is
running the budget. We'd like
to bring that back to EMS
district two and have the board
run their own budget process.
So with that, this kind of
rolls into my next steps as
well as item C, the Interlocal
Cooperation Amendment with. So
the Elya currently talks about
running it through the county's
budget process. So I have
drafted a draft amendment that
pulls that language out, and we
would need to take that back to
the county and the four cities
for their approval, as well as
the EMS two board. So that's a
next item. We can discuss just
how that interlocal amendment
looks as well.
>> Okay. Next, I mean, the next
thing on the agenda.
>> It's one C is what it is.
Yes.
>> All right. Good. Any
questions from the board? No
questions at this time. So I
think we're ready to so are we
on B now.
>> So for B the next steps
would be amending that
interlocal. And then also and
this is item an item two. But
talking about what that budget
process looks like for EMS two
since we don't currently have
one, we're using the county's
process. I'd like to have some
discussion. And again, we can
do that on number two, item
number two on what the language
and the process looks like. So
those are the next steps. Are
there any questions. Well
excuse me, back up. And then
also figuring out how we're
going to do our financial
statements for 2026 and beyond.
But I do need to investigate
some information and bring that
back to the board.
>> Okay. That sounds good. Yes.
Councilor Belkot Dannen.
>> I'm seeing the let's see.
Asked if the county would be
willing to prepare the
financial statement for a fee,
do you have any idea what the
fee would be like, what that
looks like?
>> Not yet, I have asked. I
haven't received anything back.
I did do a little investigating
on a CPA firm that does do
statements for some other
departments, and it runs about
$250 an hour. So. So that's a
ballpark. I don't know that it
would cost the county if they
were to, if we were able to use
the county, that it would cost
us that much.
>> Okay. All right. And I'm
familiar because I'm just
reading this will be audited by
the state Auditor's office. And
I was on the auditing a couple
years ago. So I'm familiar with
how they work and how that
process works and what they do.
Okay. All right. That's it for
me. Thank you.
>> Thank you. Okay. Thanks for
that question. Oh, so here's
Brienna. Please come forward.
One of our board members just
arrived Brienna, France. So
welcome. Yeah, we've just
talked about the board
composition, change overview
and some next steps. So we
don't have specific numbers.
Deanne will be researching that.
And would that be a portion of
your time? Is that also being
allocated to EMS district two
to cover the cost of that?
>> That's kind of a second
piece that the auditor had
talked about. So the financial
statements would be one piece.
And then also my time, our
legals time. We have some
financial people that help us.
So all of that would be a
different cost. So I've asked
for that information as well.
So my hope is I can bring back
a lot more information in July
on costs. And then also I'll be
prepared to let you know all
the expenses for the year, the
fund balance and all of that
information.
>> Right? And it might be good
to anticipate future years and
if expenses are going to likely
go up or stay level, and where
we find the resources to pay
for them.
>> Yes, exactly. So I'll have I
do have a six year forecast put
together. Great. And again,
those are only the known costs
that we knew with the current
year costs. So again, I'll plug
in all the extras and bring
that forward in July.
>> Good. So we're still
learning as we go. So that's
great. Thank you Diane. Any
questions from the board. Okay.
There you go.
>> I this is Mona Lisa. I
apologize for being late. And
my questions all had to do with
what the financing would be. So
I think I missed part of that.
So I apologize.
>> No worries at all. So today
I just wanted to talk more
about next steps. And then in
July, I will have a lot more
financial information for you
and what that looks like for
just a chair. Marshall had
asked for all the expenses for
the year. And then also, so I
have some known that I know we
have. And then I'm trying to
gather information on because
of this new change in the board
composition that's bringing new
expenses forward. So I'm
working on getting that
information.
>> Great. So there'll be more
detail at our next meeting,
which will be in July, correct?
>> Yes.
>> Are we ready for 1C1C yes.
>> So in front of you is a
draft amendment. And this
amendment is taking out the
language that talks about
running the budget process
through the county. Again,
because of the change in
membership, the county council
no longer has majority. And so
it just doesn't make sense that
the council is approving a
budget that the EMS district
two board has already approved.
So this again, the amendment is
between the county and the four
cities as well as EMS district
two. So just wanting to run
this through the process of
everyone, all the jurisdictions
getting their feedback and then
getting their approval as well.
>> So is this something you
need or is this an action item
or just information.
>> Just informational? I did
not put it on the action. It
felt a little backwards. Okay,
so I will be bringing this
forward in July as an action
item.
>> Great. Okay. Unless there's
any questions, I think we're
ready to move on to the bylaws
amendment.
>> So I don't have anything to
share. I just wanted to have a
discussion. There were two
items that I was thinking about,
so I didn't know. Currently, we
only have a chair. I didn't
know if the board felt like we
needed a vice chair, someone to
run the meetings in place if
the chair is out. I just wanted
to have discussion around that.
That way we could draft. I say
I, but I lean on my legal very
heavily, but to draft language
around that. But then also we
need to draft language around
the budget process so that it
would be amending them again
and again. Nothing has been
drafted. I just wanted to have
discussion on the board's
thoughts on some language and
our budget process.
>> Great, thanks. So board
members, any thoughts or
suggestions?
>> I guess, chair, do you have.
I guess we're I don't think
that we need maybe a vice chair,
but maybe like with council,
how we do, how we have a backup
in, in the event that, you know,
someone's out for that you're
out for some reason, maybe that.
And then I don't know, like
it's a second and a third, I
don't know.
>> That's that's a thought. I
think if we called the backup
person a vice chair, that would
be okay as well.
>> Yeah. Can you guys hear me
all right.
>> Yes we can.
>> Yeah. I mean, I'm not
opposed to the idea of having a
vice chair in case of illness
or an ability for the chair to
to chair the meeting. I kind of
agree with Michelle. Either we
have like a, a verbal, hey,
your backup number one and your
backup number two or, or a vice
chair. And even in that
contingency, we might have a.
You know, a backup vice chair
just as a contingency plan,
just in case an, you know,
illness we get into the flu
season or what have you, and we
can't feel that spot that would
allow still three board members
to have a quorum and continue
on with board discussion and
meetings.
>> The how the county council
handles that. We have a chair,
we have a vice chair. And then
if both of those folks aren't
able to attend, it's the
whoever is senior serving on
the board would be the next
backup. So I'm open. Either way,
I think it is good to have a
designee. Do you need a motion
on this or.
>> This is just discussion.
>> Just discussion. I think if
we are changing the bylaws
though, we might as well make
all the changes at at one time.
>> Yes.
>> Is there a leaning towards
just having a backup or a
backup and a backup or a vice
chair and a backup or.
>> Go ahead.
>> I guess I would lean towards
having a vice chair and a
backup. You just never know.
Sickness, car accident,
whatever.
>> I think that would be my
leaning as well.
>> Yeah, I, I agree with that.
And I also kind of like the
language that that backup to
the vice chair would be the
senior board member on the
committee.
>> Sounds good. Okay, okay, so
that will be included in the
bylaw amendment.
>> Yes. Correct. And we'll send
that around ahead of time. Some
draft language for the board
per the bylaws. You have to
have it seven days in advance.
So you'll have it in plenty of
time before the July board
meeting.
>> Great. Thanks a lot. Okay,
we're moving on. I guess to oh
three M's administrative board.
I know they had a meeting. Was
there anything to report out
from that meeting?
>> Our meeting is actually
tomorrow. We've only had one.
So we had our kickoff meeting
last month. And most of that
meeting was there's a lot of
people with some very, very,
very busy schedules. So last
meeting was more around trying
to figure out a consistent
schedule for folks. And we are
meeting once a month right now
unless it's needed, we will
meet more often. And then we
talked a little bit about some
agenda items. And one of the
things we're going to be
talking about tomorrow is the
compliance reporting. And so
that's going to be a big
meeting for us because the
quarter just ended. And if you
remember from the contract
there Amaar's reporting monthly,
but we're assessing liquidated
damages quarterly. So so far
everything seems to be looking
okay. But tomorrow we'll really
dig into some of that
information and we'll be able
to bring it back to the board
in July.
>> Great. And if all the
position's been filled on the
advisory board.
>> Yes. Everybody's been all
the designees. So there's the
three, there's the fire chiefs,
one from each district, the
Corissa director, the medical
program director. And then we
have a local hospital
administrator. So somebody from
Salmon Legacy, Salmon Creek has
joined us. It's a great group,
just a lot of very, very busy
schedules.
>> Good. I can imagine this was
as we were negotiating a
contract for services, we had a
working group. So this kind of
evolved out of that for an
ongoing technical committee to
advise us. So yes.
>> And my hope is, is that the
person reporting out from the
EMS board will not be me.
You'll get to hear from one of
the members. So that is my hope.
>> Perfect. Okay. Any questions
before we move on?
>> Yes. Well, first of all,
thank you, Deanne, for all that
work and bringing us that
information, as you had
mentioned, the liquidated
damages and the assessment of
such on a quarterly basis. My
initial reaction is that the
cost that that EMS two would
incur for budget and
administrative and all those
things, the various things that
we we've already talked about,
could potentially come out of
those liquidated damages, or
would it be something where we
would want to keep that
separate? Or do you know?
>> So as far as the liquidated
damages, that's not anything
that's guaranteed to EMS
district two. So it's not a
revenue source that we should
be counting on. It's possible
for some of the additional fees.
I think we can have further
discussion on that, whether
it's part of the contract
administration fee or right now,
there's a there is a fund
balance. I think it's right
around the $200,000. But
without consistent revenue,
that's going to go very fast.
So again, I don't know that
fund balance is something to
count on either. So I think we
need to as when we know more
about what those costs are
going to look like, I think we
can have better discussions on
how we're going to pay for
those costs.
>> It'd be good to know what
our options are as far as
generating revenue. And could
you explain what liquidated
damages are?
>> Liquidated damages, without
having it right in front of me?
When the contractor does not
meet their response times?
That's one of them. There's a
few other things. We have a
whole exhibit on liquidated
damages within our contract, so
my apologies for not having
that in front of me. But the
one that comes to mind is
mostly around response times,
and it's a percentile of the
calls that they don't meet. And
then again, there's if they
consecutively do it, there's
additional liquidated damages.
But they, I think there's some
other again, we have a full
exhibit on liquidated damages.
>> Thank you. I just think the
public would be wondering what
that meant. And we we want
liquidated damages to be very,
very low. So we don't want to
be making any money there.
>> You are. Correct. We want
them low for a lot of reasons.
But yes.
>> Great. Thank you. So a lot
more to come on, all of that.
Anything else related to the
administrative board. So we'll
have more of a report out at
our next meeting. Yes, ma'am.
When will they be meeting?
>> So we're meeting tomorrow
for the second time and then
we'll we're meeting monthly. So
the admin board is meeting
every month.
>> Great. Yeah. Great. Thank
you. Okay. That moves us right
along to other and public
comment. And I know we had
someone online, I don't know if
anyone in the room wanted to
say anything.
>> We need for a hand to raise.
Maybe we can announce public
comment again. I'm not.
>> Okay, we're ready for public
comment at this time. If you
could keep your comments
limited to three minutes. Is
there anyone online? Oh, nobody
online. Okay, well, unless
there's something for the good
of the order. I don't see
anything. Yes, please go ahead.
>> Oh. Excuse me. When it's off,
it's off. There you go.
>> Thank you. I just wanted to
take a moment to introduce
myself to the full board. Or at
least those attending today. So
my name is Katie Jolma, and I
will be helping represent the
the board on their legal advice.
And I'm from the Civil
Prosecuting Attorney's office
here at the county and will
proceed to still extend those
services to the board as the
contract moves out into more of
a quasi jurisdictional approach
here coming soon. So thank you.
>> Thanks very much. Happy to
have you helping us out. Okay.
And with that, we've completed
our agenda. And without
objection, this meeting is
adjourned.